The Nine Top Productivity Tools for a Virtual Finance Team

If you work in a virtual finance team, then you know that productivity is key; whether tracking expenses to managing budgets, it’s important to use the right tools.

So if you’re a bank, building society, or simply work in finance and are looking to up your game, read on! We’ve got some interesting insights and recommendations for you.

What tools do virtual finance teams use?

One of the most important tools for virtual finance teams is good accounting software. Accounting software can help you keep track of your finances and make sure everything is in order. There are many different types of accounting software available, so be sure to choose one that fits your needs.

A second important tool for finance teams is a CRM system. CRM stands for customer relationship management. A CRM system helps you keep track of your customers and their contact information. This way, you can follow up with them and build relationships.

Another tool that finance teams use is project management software. This type of software helps you keep track of deadlines, assigned tasks, and progress on projects. This way, you can stay organized and ensure that all projects are completed on time.

Finally, virtual finance teams often use spreadsheet software to track their finances. Spreadsheets with graphs and data tables are an easy way to see how your company is doing financially.

What are the best productivity tools for virtual finance teams?

The best productivity tools for virtual finance teams are those that help you get your work done quickly and efficiently. By using these tools, you can increase your productivity and make more money. So, here are some of the best productivity tools for finance teams:

Xero

Xero is cloud-based accounting software that helps small businesses and startups manage their finances. It is easy to use and has a variety of features, making it a great tool for finance teams. Businesses can use the accounting software on the internet to link with their bank, accounting applications, accountants, and other third-party apps.

Finance teams may delegate the workload of entering bills and expenses to the rest of the organization as your company grows. By combining accounting across functions, you’ll be able to more effectively finance staff no matter where you are. This can ultimately save you both time and money.

QuickBooks

Another popular accounting software for virtual finance teams is QuickBooks. It is also cloud-based and offers many features that make it ideal for finance teams for example a chart of accounts, invoicing, and tracking features. QuickBooks also offers integration with other software, making it easy to use.

Finance teams can use QuickBooks to manage their finances and stay organized. The software is easy to use and the tool will allow you to increase your productivity and make more money.

Asana

Asana is a project management software that helps teams manage their projects – it’s actually one of the best project management tools on the market. It offers a variety of features, including task lists, calendars, and notifications. You can manage any project or activity in a single dashboard, from lists and Kanban boards to calendars and Gantt charts.

Virtual finance teams can use Asana to track deadlines, assigned tasks, and progress on projects. This way, you can stay organized and ensure that all projects are completed on time. Asana is a great tool for finance teams and can help you increase your productivity.

10to8

Appointment scheduling software is one of the most important tools for finance teams. It empowers you to manage your appointments and meeting times, enabling your customers to select and communicate with you across multiple channels. This way, you can ensure that you are able to meet with your clients when they need to meet with you, improving their customer experience.

10to8 will allow you to take online bookings, sync with your personal calendar, and send automated reminders and confirmations via email and SMS. This delivers efficiency and can dramatically reduce your appointment and meeting no-show rates.

The calendar view enables you to keep track of all your staff at any given time. Then, the online booking page means your customers can easily book their own appointments without having to call you up. Finance teams can use appointment scheduling software to stay organized and increase their productivity.

Microsoft Teams

Microsoft Teams  is a collaboration tool that helps teams work together. It offers features such as chat, video conferencing, and file sharing. It also integrates with other Microsoft products, making it easy to use.

Finance teams can use Microsoft Teams to schedule both internal and external meetings, collaborate on projects and stay organized. The software allows teams and individual staff members to communicate and work together with ease.

The tool allows you to tag team members in relevant messages, share files and images remotely, and voice and video call them. It also has a calendar integration and a handy app store within the tool that allows you to download thousands of other apps and link them to your account. This means you can customize the tool to your specific needs.

By using this software, you can make sure that you’re always able to communicate with your team and stay organized.

Salesforce

One of the biggest CRM tools on the market, Salesforce is a great tool for finance teams. It offers features such as lead management, contact management, and opportunity management.

Virtual finance teams can use Salesforce to track their leads, contacts, and opportunities. This way, you can keep all of your data in one place and make sure that you’re always aware of your sales progress.

The software also offers customizable dashboards, reporting, and automation. By using Salesforce, you can make sure that you’re always keeping track of your sales data and making the most out of your opportunities.

Slack

Slack is a communication tool that helps teams stay connected. Similar to Microsoft Teams, it offers features such as instant messaging, video conferencing, and file sharing. You can communicate via different channels and specify whether those channels are open or private. This is great for finance teams as it ensures that employees can keep private conversations private, and make more general information and chit-chat available to the wider team.

Slack also has a handy search function that makes it easy to find old messages and files. You can direct message employees and tag them in anything that they need to see. This is a great tool for finance teams as it helps you to stay organized and on top of your projects.

Donut

Of course, working in finance isn’t all about work, work, work! There’s also got to be some element of play, and this is where Donut comes in. The app is designed to help remote teams get to know each other better and allows you to have a ‘virtual coffee’ with your teammates.

The app will assign people a weekly 30-minute slot to grab a coffee with another employee. The coffee is an opportunity to chat about anything and everything but specifically not about work. It’s perfect for team building in remote teams. The app also directly integrates with Slack and Microsoft Teams, which means it’s easy to fit into your existing workflow.

This is a great way to build relationships with your teammates and help you to feel more connected to them. Plus, giving employees a break from working every now and again is a great way to prevent overwork and boost productivity.

Spendesk

Spendesk is a tool that helps finance teams to manage their expenses. It offers features such as expense tracking, budgeting, and spending reports. The software allows you to manage all corporate cards, reimbursement payments, invoice management, and automated accounting. This is a great tool for virtual finance teams as it helps you to keep track of your spending and make sure that you’re sticking to your budget.

Spendesk enables you to virtually manage and control all non-payroll expenditures for your business. The software also has a handy mobile app so that you can track your expenses on the go. This is great for when you’re traveling or if you’re out of the office and need to make a purchase. By using Spendesk, you can make sure that you’re always aware of your spending and stay on track with your budget.

LastPass

LastPass is a password manager that helps you to keep your passwords safe and secure. It offers features such as password generation, password sharing, and two-factor authentication. This is a great tool for finance teams as it ensures that all of your passwords are kept safe and secure.

You can also use LastPass to store other sensitive information, such as credit card details and bank account information. This is a great way to keep your data safe and secure, especially if you’re using public Wi-Fi networks and it is essential if you work in virtual finance. Plus, ultimately, if you’re not spending ages trying to remember all of your own passwords, you’ll certainly b able to get more done!

Microsoft Power BI

Last but not least, we have Microsoft Power BI. This is a data visualization tool that allows you to create reports and dashboards. It offers features such as interactive charts, graphs, and maps. You can use Power BI to track your business performance, analyze your data, and make better decisions for your company.

This is a great tool for finance teams as it allows you to keep track of your company’s performance and make data-driven decisions. Plus, the visuals are always going to be more engaging than a huge spreadsheet full of numbers!

The best ways to increase productivity in a virtual finance team

So, now that we have a few of the top tools for finance teams, let’s have a look at what we can do, as individuals, to help increase productivity within virtual finance teams.

Encourage regular breaks

As we mentioned before, it’s important for staff members to take breaks throughout the day. This will help to prevent burnout and will ensure that employees are able to come back to their work feeling refreshed and focused.

Set a clear goal for the day

Having a clear goal for the day will help to focus your team and ensure that everyone is working towards the same objective. Using tools like Slack to clearly communicate objectives, and a tool such as Microsoft Power BI can help to keep track of your team’s progress and ensure that everyone is on track.

Create a positive work environment

A positive work environment is a key to ensuring productivity. This means providing employees with the tools they need to do their job, fostering a collaborative environment, and recognizing good work.

Use the right tools

Of course, one of the best ways to increase productivity is by using productivity tools! By utilizing some of the tools we mentioned in this article, you can help your finance team to work more efficiently and get more done. This can include tools such as 10to8, LastPass, and Microsoft Power BI which can all help to save time and increase productivity.

Increase collaboration

Collaboration is key to a successful finance team. Encouraging employees to work together and share ideas can help to speed up the decision-making process and increase productivity. Ultimately, teams working effectively together is the best way to achieve success.

Think about improving processes that are slacking

One of the best ways to increase productivity is by improving processes that are currently falling behind. This could involve anything from streamlining your expense report process to improving the way you communicate with clients. By taking a close look at your current processes, you can identify areas that need improvement and make changes accordingly.

Ensure a good work-life balance of staff

Last but not least, it’s important to ensure that your staff has a good work-life balance. This means ensuring that they are able to take regular breaks, have time for their personal lives, and feel like they are valued outside of work. A good work-life balance will lead to happier and more productive employees.

Overall…

By following some of these tips, you can help to increase the productivity of your virtual finance team. Utilizing some of the best tools and techniques available will ensure that your team is able to work more efficiently and get more done. So, what are you waiting for?