Do you remember when a meeting meant you and your colleagues sitting in a large conference room...
How to Have More Effective Meetings: And 14 Good Reasons Why
Remote working has never been this popular. If you search the web for related topics, such as home office equipment, remote team management software, best work-from-home practices, prepare for the overwhelming amount of very much relevant results. It might just be the first time in history when wandering to the second or third page of Google results is worthwhile.
Even if you take the effect of the COVID-19 pandemic out of the equation, remote work has grown by 44% in the last five years according to a recent publication gathering remote working stats. 54% of US workers and 68% of the global working population do their jobs remotely at least once a month.
41% of companies worldwide already offer remote working opportunities and this number is expected to increase to 78% by 2028. Although the current situation might speed up this process even more. Just take a look at this Google Trends report on the term ‘remote work’ and how its search volume changed during the past 5 years. . In March 2020, we’ve seen double or even triple the interest for this topic than ever before.
How to have more effective meetings
Meetings are one of the most time-honored traditions at work, but they’re also the bane of many workers’ existence. They have a reputation of being unengaging or stressful at times, and some employees would rather avoid them. However, effective meetings can be a powerful tool in your company’s arsenal to help you accomplish things that you might not otherwise get done–and they don’t have to be as structured as you think!
An increasing number of businesses are starting to realize the importance of holding a good meeting at work. What does this mean? Simply put, it can help improve your workplace culture and productivity. There are ways to make team meetings more effective and worthwhile for everyone involved, whether you’re holding a virtual meeting or an in-person one.
So we decided to explore exactly what those benefits were. Here’s how to have more effective meetings at work, what some of the benefits can be, and 14 great reasons to hold one.
Why is it important to have effective meetings at work?
Workplace meetings are important because they are a great way to make decisions at your company. If everyone is present, you can discuss projects and ideas face-to-face instead of spending time sending out emails or text messages back and forth with people who all have different schedules and then waiting for a reply. Simply booking a meeting in someone’s calendar can help save time that might be better spent actually getting stuff done!
Additionally, workplace meetings are a great way to keep people up-to-date with what is going on in the company. Whether it’s new developments, changes due to events outside of your control, or any other relevant news that needs discussing. It also gives everyone an opportunity to share their ideas and opinions about how things are run, which can be very valuable for the company to know.
What can productive team meetings achieve?
There are a lot of different things that productive meetings can achieve. They can help to…
- Clarify and assign tasks
- Discuss new ideas or projects
- Get feedback from employees about company policies or events
- Address any problems that have arisen
- And much more!
Having a meeting can be a great way to accomplish things that might not otherwise get done, and brainstorming in person can be very powerful!
How do you make staff meetings more productive and enjoyable?
Having effective workplace meetings is all about being prepared, efficient, and organized. You want to make sure that everyone has a clear understanding of what will be discussed in the meeting before it actually begins so no one feels lost or left out. It’s also important to have an agenda for your meeting so you know exactly how much time you’ll need and can stay on track.
Finally, make sure to end the meeting with a clear plan of action–what tasks were assigned, who is responsible for what, and when are they due? This will help to ensure that everyone leaves the meeting feeling productive and accomplished!
How to have more effective meetings
So, now let’s talk about the most important part: actually holding effective meetings! It can seem like something that isn’t worth your time – but it is. Employees who feel valued and supported will work harder for their company. Especially if they’re included in more workplace activities, including giving their input into important decisions that affect them. So, these are the 14 great reasons to hold effective team meetings.
To make better decisions
Meetings can be used as a tool to come up with better decisions. Brainstorming and idea-sharing can result in great ideas and inspirations that everyone can get behind, and it’s much more difficult to do this over email or text messages.
To avoid misunderstandings
Misunderstandings often happen when people try to communicate via email or text message. Tone and emotion are easily misinterpreted, which can lead to a lot of problems and even disagreements. In-person meetings help to avoid these misunderstandings and allow for more productive communication.
To offer support
Providing support to your employees is essential. If they are stuck on something or need assistance, it’s usually better to schedule a meeting to help and talk things through rather than trying to explain via email. Whether you’re using virtual learning environments or a face-to-face lesson, meetings are a great way for your employees to learn.
Plus, by allowing employees to share their thoughts, you can show that you value them as people–which will, in turn, make them want to work harder for the company!
To build stronger working relationships
Effective meetings are a great way to get to know the people you work with better. You can learn more about their backgrounds, what they’re interested in, and how they like to work. This can help build stronger working relationships that will be beneficial for everyone involved!
To align your visions
This can be challenging when you work remotely or with a very large team, but if everyone is on the same page about what they’re trying to achieve and how they can contribute to that goal, it will make things far more efficient.
When your employees are aligned in their visions of where the company should go–and each other’s roles within achieving those goals–you’ll find that your meetings run more smoothly and you can all work towards a common goal!
To inspire new ideas
When everyone is in the same room, it’s easy to get inspired. You have other people around who are just as enthusiastic about their jobs or projects as you are, which can spark some great conversations and even new ideas.
Productive team meetings can be a great way to inspire new and exciting projects, as well as keep everyone on track with the main goal of your company!
To give praise and encouragement
This might seem like a given, but people definitely appreciate it when their boss (or anyone for that matter) takes the time to praise them for doing good work. It’s even better if you can show off work in front of your co-workers so everyone knows how hard someone is working!
By holding meetings to discuss or mention people’s achievements, not only will you be able to give these encouraging words, but you’ll also have the opportunity to mention people’s hard work and let people know how well they are doing. That will be a moment that everyone remembers!
To promote inclusion
If decisions are always made between the same few people, it can leave others feeling like they were left out of the process. This is particularly true in small teams, where everyone has a say in what happens.
When you hold effective team meetings, it’s easier to ensure that all employees have input into the company and feel like they’re being included. This way your decision-making process will be inclusive of everyone involved.
To share important news
It’s important to keep everyone in the loop with what’s happening in the company, and there’s no better way to do this than by holding a team meeting. This is a time when you can share any important news – such as updates on projects, or new policies that have been put into effect.
By sharing this information in a meeting, you’re ensuring that everyone is up-to-date and knows what’s going on and nobody is out of the loop. This will help to avoid any surprises down the road!
To improve employee engagement
Employees who are engaged in their work are more likely to be productive and stay with the company for longer. They’re also more likely to be happy with their jobs and happy with the people they work with, which can lead to lower turnover rates.
One of the best ways to improve employee engagement is by holding a meeting. This is a time when people can share their thoughts and ideas, and feel like they’re a part of the team. When employees feel valued and heard, it will show in their work and their effort.
To gather feedback
When you speak face-to-face, it’s easier to gather feedback from your team. This can be useful if there are any issues with workflow or projects that need coordination.
Meetings also offer the perfect opportunity for employees – even those who might not feel comfortable sharing their opinions in other settings – to share what they think and how they feel about their work. Everyone has a different perspective, and gathering feedback from across the company will help you to make better decisions.
To communicate changes in management
Changes in management can be difficult to adapt to for employees who are used to working with certain leaders or managers – but it’s important that everyone is kept up-to-date on their new managers and the company’s direction.
When you hold effective meetings, it can become a time when employees get to know their new supervisors, managers, or team leaders – and vice versa! You can never really get to know someone via email or Slack message. So, this way everyone will be more comfortable moving forward with management that they trust and respect.
To keep morale up during busy times
It might not seem like it, but effective meetings can actually help to boost morale. This is especially true during busy times or when there’s a lot of work to be done.
When you hold a meeting, you’ll be able to discuss the progress people have made on certain projects. You can also talk about how they feel about their workload, whether they need to offload anything, or whether they’re stuck or need any help.
This can be a great way to boost productivity, especially during busy times, and will give an opportunity for others to offer encouragement and help. Employees will also know what’s coming up and what’s expected of them, which will help to avoid any confusion or frustration down the road.
To facilitate creative thinking
One of the biggest benefits of holding productive team meetings is that it can help facilitate creative thinking. This is especially true if you have employees who are introverts or might need time and space to think before sharing their ideas with others at work.
Letting employees know a meeting agenda in advance allows them to come up with ideas in their own time before being put on the spot in front of the team. You can often use your meeting software to do this too. For example, in 10to8’s meeting note section, you can add notes for someone when they book an appointment with you.
Some people process information better when they’re by themselves, so giving them room to come up with ideas without the pressure of coming up with them in front of others can be beneficial. This is also a good way to keep employees engaged, interested, and focused on a project.
Holding effective meetings at work is important because it can help to keep employees engaged and happy, while also improving communication across the team. From boosting morale during busy times to helping inspire new ideas, there are plenty of benefits that come with holding a meeting for your work team. Just make sure you don’t go overboard with this, and your team meetings could be a great place for employees to voice their opinions and boost morale.